Importance of Data Collection

Introduction This report will split an overview of the aim behind store info, types of selective information unruffled, methods utilize and how the collection of the info supports the surgical incisions practices. It will also split up a brief divulgelook on the importance of legislation in recording, storing and accessing entropy. wherefore Organisations Need to Collect Data To take on legal requirement every some months there is some request from the organization sector to gather, importanttain and reports lots of discipline back to them on how many pot do we bear in the organization, workings hours, how much(prenominal)(prenominal) our expenses for the whole year, we should keep information stored in case information is unavoidable to have got the company legal actions that could bob up at any time To leave documentation in the event of a claim safety legislation and wellness required that require that records are unploughed of accidents , whenever an e mployee make claims to employment tribunals and the employer contend to defend such a case he will demands on the accuracy and only-round(prenominal) of in the flesh(predicate) records * To provide the organization with information to make decision since the computer software system is developed the information is more right away available, will aid identify problems and helps in taking decision in coitus to promotion and salary increases.Types of data that is undisturbed within the organization and how each supports HR or L&D practices at that place are 2 types of Data that is collected by HR Functions and below is a description of each explaining who they support the HR and L&D functions. Quantitative data are the data that uses metrics/numbers, ordinarily numbers act as caper whereas it eases off work & make it efficient. Adding out numbers add value to your work, it commonly supports your report & act as unshakable evidence. Such data are employ for decision mak ing.Qualitative Data is intangible data, used as information & kept as records for feedbacks & reference at once needed. Usually facilitate in improving processes & fasten them out but do non discombobulate clear measures. It could be elaborated much further & then used as quantitative data. (2) Methods of Storing Records & their Benefits * manually * Some data are still organism stored manually, especially those documents that require signatures or kept for the Government. * Manual data storing is easy to use as it does not required specific fosterage however it takes a lot of set and time. The department started to scan those documents and upload them to the virtual(prenominal) data base to ensure a friendlier environment and for security purposes. * Electronically * The primary(prenominal) system used in the arranging is SAP. * Storing data electronically via SAP is grittyly efficient as the data is integrated. * The platform needs to be updated only once to be implem ented throughout the company. * It is holy and reduces human error. * It has different keys for accessing authority. * The downside of this implementation is its high cost. Also, it may take a longtime(prenominal) to get a return on the investment. Importance of Legislation Legislation is a very important part when it comes to data recording, storing and accessing. * The company has different keys when it comes to accessing data. * Code of rail line Ethics Policy is applied to all employees in the company. * This policy includes information on Confidential Information and Disclosure. * The use or disclosure information essential(prenominal) be for Company purposes only and not for own(prenominal) benefits. * To preserve undercoverity, disclosure and discussion of confidential information should be limited to those Employees who need access to the information in the line of their work. 2) UK Legislations that related to confidentiality of records 1. The Human Rights Act * Allo ws you to have privacy and not be discriminated against as an employee. 2. Data Protection Act 1998 1. elegant for limited purpose. 2. Fairly and lawfully processed. 3. surgical 4. Adequate, relevant and not excessive. 5. Not kept for longer than needed. 6. Secure 7. Processed in line with the rights of data subject. 8. Not transferred to countries foreign the EU without adequate protection. Data essential be processed moderately and legallyProcessing applies to all uses of data from collecting and storing data, to retrieving, organizing and destroying it There are two main conditions. Either the data subject must give their permission or the treat is required for legal or contractual reasons. For data to be processed fairly * The data subject should know who the data controller is * Why the data is being processed and any other necessary information, such as the likely consequences of the processing. * Individuals must not be deceived or misled as to why the information is needed.For data to be processed legally * It must not lead to any kind of variety and should not go against other laws such as the Human Rights Act 1998 individualised data must be blameless and where necessary, kept up-to-date. * Incorrect and misleading data are inaccurate. Data users should record data accurately and take reasonable go to check the accuracy of information they win from data subjects or anybody else. * Managers should review personal information held so that only up to date and accurate information is kept. Appendices